Enterprise Content Management
Maximize your business potential
Xerox® DocuShare® is a content management platform designed to spark peak performance at your organization. When your company's digital files are on Xerox® DocuShare®, your staff can access the documents, images, layouts and presentations they need to collaborate, make informed decisions and get things done. By having all files in one place, DocuShare® improves workflow, and makes it easier to stay organized and stay on track.
Enterprise Content Management
Easily digitize, store, manage and secure business-critical information.
Automate key business process workflows.
Collaboration and File Sharing
Manage content in teams. Share and inspire.
We all have different organizational habits. Whichever you are, Xerox DocuShare can help.
Work made simple
DocuShare offers common capabilities across its portfolio of products and solutions whether implemented on-premise or in the cloud.
Capture Simply and Seamlessly
Capture, index and store structured and unstructured content for simpler downstream use and help your office go digital.
Manage Information and Compliance
Categorize, store, organize and manage business content throughout its lifecycle.
Promote communication through document-level collaboration capabilities that help departments and distributed teams work more efficiently.
Keep Information Secure
Protect sensitive data and minimize your organization’s risk with user- and group-based access, auditable tracking and reporting and retention.
Access Anything, Anytime, Anywhere
Use powerful search capabilities to find business-critical content online and offline whether at your desktop, on a mobile device or a multifunction printer (MFP).
Transformation through automation
Stop moving at the speed of paper. With the DocuShare® portfolio, you can accelerate and simplify business processes in key departments with next-level workflow automation.
Manage invoices better with Accounts Payable solutions.
Accounts Payable solutions streamline invoice processing and payments, accelerate approvals and can reduce turnaround times from days or weeks to just minutes.
Easily upload invoices and AP documents from multiple sources — MFPs, scanners, fax, email, desktop, and intelligent capture solutions
Extract data using Optical Character Recognition (OCR) and index documents in a dynamic, point-and-click viewer
Coordinate invoice processing and approval with intuitive, mobile-friendly web interfaces
Connect to ERP and financial applications to validate invoices, and conveniently access them from those systems
Conveniently access and audit invoices with connectors to ERP and financial applications
Archive completed documents in the secure, searchable repository
Automate your approach to organizational policies.
Enable consistency in your day-to-day operations by making every step of managing policies simple, collaborative and secure.
Update, review, approve and acknowledge policies and manuals in one location
Automate the timely review of policies, so the right version is always available
Accelerate reviews and updates with automated workflows and alerts
Personalize access by role and easily share useful content with others
Organize and store organizational policies in a secure, centralized repository
Quickly search and retrieve policies at the moment they’re needed
Access policies on the go from your smartphone or tablet
Standardize and streamline the way you handle contracts.
Centralize all your company, vendor and customer contracts for fast retrieval and better compliance, enable collaboration and automates processes for greater efficiency.
Review, negotiate, approve, store, renew and retire contracts in one location
Collaborate on contract edits and reviews with markup tools in a viewer
Track and manage contracts at every stage of the lifecycle
Accelerate approvals with automated routing to necessary parties
Quickly sign for legal approval with a digital signature
Easily search for and access contracts using metadata and keywords
Receive convenient, automated alerts for upcoming contract renewals
Enable outside parties to collaborate on contracts
Scan contracts to the solution using optical character recognition (OCR) to make them searchable
Xerox® DocuShare® Flex
Agile and adaptive, Xerox® DocuShare® Flex delivers cloud-based, software-as-a-service (SaaS) content management with rapid implementation and on-boarding to SMBs and departments.
How Xerox® DocuShare® Helped a 99-Year-Old Furniture Maker Digitize 500,000 Documents
Change is hard when you’ve been around as long as Fairfield Chair. But the company knew it needed to transform its workplace processes to stay on top in the digital age.
Breaking Free from Paper
See how financial services firm, Freedman & Co., used Xerox® DocuShare® to digitize and easily manage volumes of sensitive client files, ultimately helping spur a decade of growth.
A Leading Choice in Enterprise Content Management
Customers love the flexibility, convenience and ease of use of Xerox® DocuShare®. Hear firsthand how it’s helped thousands of organizations work better.
Xerox® DocuShare® continues to be ranked a Leader and Champion.
G2 and Info-Tech Research Group user-based reports help businesses make ECM technology buying decisions, both recognize Xerox® DocuShare® as a leader in the ECM Spring 2021 Reports from G2 and Spring 2022 ECM Emotional Footprint report from SoftwareReviews, a division of IT research and consulting firm Info-Tech Research Group.
One of the first keys to transitioning to a digital workplace is better managing your organization’s content, whether it be paper-based or digital. The Spring 2021/22 Enterprise Content Management reports from both G2 and InfoTech take a user reviews-based approach to helping businesses look at the market.
Areas of focus where DocuShare shines
Ease of use
Features and capability
Xerox DocuShare included within BLI’s Document Imaging Software Line of the Year award.
“The document imaging landscape continues to evolve, with the emphasis continuing to shift onto software applications and, even more recently, to MFP apps that can let customers quickly and cost-effectively address ‘pain points’ and streamline business processes,” said Jamie Bsales, Director of Solutions Analysis for Keypoint Intelligence.”
During testing, Keypoint Intelligence analysts found that DocuShare Flex is superior to some other leading solutions for working with unstructured documents such as contracts and text-heavy office documents, and where team collaboration is a key requirement.
4.5/5 Stars “I’m glad to witness DocuShare setting up new benchmarks for the industry.” Industry Analyst/Tech Writer Read the Full G2 Review
4/5 Stars “Xerox does it all! I like that I can use this to do just about anything that I need in my line of work.” Amy F. Read the Full G2 Review
5/5 Stars “DocuShare: Best kept secret in the ECM market. Extremely reliable, intuitive operation, low cost of ownership, extensible, easily expanded and it is flexible enough to handle cross-business platform requirements.” Tony D. Read the Full G2 Review