Xerox® Workplace Suite delivers authentication, print management, cost control, content security and mobility workflows. Designed for installation on a server for a private, secure on-site deployment, the flexible modular approach allows you to license the features that fit your business needs, regardless of the number of devices you have.
Authentication options are compatible with a wide range of industry-standard secure readers and cards. Chose card, cardless, or even mobile device-based authentication using NFC, the Xerox® Print Portal App and a QR code to unlock devices. Use essential print rules to take control of costs and restrict access to devices/features at the user/group level.
Single sign-on (SSO) capability to any SSO enabled service on your printer — such as cloud connector apps and more. Conveniently authenticate at the printer once with your card badge, mobile device or credentials and then securely access all your MFP SSO-enabled apps without having to perform any additional time consuming log-in steps.
Our content security feature safeguards against data or intellectual property loss by searching all documents copied, scanned, or printed through a licensed MFP for specific user-defined terms or text strings (e.g., confidential, internal use only, etc.). If a match is found, an alert — along with job details and content — will be sent to an administrator for follow up.
Make printing from mobile devices flexible and easy. Send print jobs from Windows OS devices, Google Chromebooks, Mac OS, Linux, and mobile app printing for iOS, Android and Windows Surface tablets. With a traditional pull/follow printing workflow, send jobs to a single queue for release and retrieve when ready.
Administrators can set access control and print rules, and closely monitor printing across the organisation with consolidated fleet reporting and accounting capabilities. Xerox Workplace Suite integrates with Network Accounting.
Managing an ever-demanding workforce has plenty of headaches to deal with, and sometimes printer and document security is low on the priority list.
As printers and multifunction printers become smarter and better connected to the systems your business uses, you need an easier, low touch way of bringing this under control. You need a simple, yet effective way to allow authorised users to access only the systems they have permissions to, while monitoring and preventing sensitive data from being copied, printed or even scanned outside of your network.
Our award winning, on-premise suite-based option offers an effective, modular and flexible approach to in-house document security. Add capability as you need it while keeping it contained within your own network.