Man in a business suit using a tablet, with a suitcase behind him. Overlaid with an icon of a printer, smartphone and cloud.

Printing from the cloud

How a large company’s traveling executives securely print from wherever they are with cloud printing solutions

Map of the United States with airplane path from New York to Texas

Challenge

A major energy company with a nationwide customer base has multiple offices. A constant stream of executives travels to these locations, and they need to securely print documents, often finalised at the last minute, no matter where they are — while also complying with government document security regulations.

Solution

Cloud-based enterprise print management software will enable these executives to pull cloud printing from any Xerox^® ConnectKey^® Technology-enabled MFP in the print environment. In doing so, they also increase document security by requiring authentication for print/scan and copy functions.

Xerox Cloud Printing In Action

1. Versatility in motion

Robert Smith, VP of Government Relations, is on a plane to his company’s local office in Austin to present to Texas state officials. His team in New York City is still finalising the presentation.

2. Poised for performance

When Robert arrives in Austin, the presentation, which contains confidential information, has been finalised. He logs onto the network, locates the documents, and sends the job to print.

Print from any ConnectKey^® Technology-enabled MFP or printer

Scanning an ID card at a secure Xerox MFP

3. Convenient and accessible

Robert locates an MFP close to his temporary desk and uses his building access card to identify himself to the printer.

4. Safe, confidential, reliable service

As an authenticated user, Robert securely prints the presentation and proceeds to the meeting with state officials.

Key Features

Easy Authentication for Managing Access

Authentication options include many industry-standard secure readers and cards. Choose card, cardless, or even mobile device-based authentication using NFC, the Xerox^® Workplace Mobile App and a QR code to unlock printers.

Print from Your Mobile Device

Send documents from Windows OS devices, Google Chromebooks, macOS, Linux, and mobile app printing for iOS, Android and Windows Surface tablets.

Visibility Across the Network

Administrators can closely monitor printing across the organization with consolidated fleet reporting and accounting capabilities to improve security and prevent waste. Get insights into print activity and status at-a-glance via an intuitive dashboard.