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Are you aware of the data security risks when translating documents?

What about the time taken and cost for such tasks?

No matter the concern, put your business back in control and avoid potential data leakage, productivity hits and additional cost synonymous with translation.

Four areas of concern:

1. Online translation engines with insufficient data protection.

Given no other option, your workers may gravitate to searching for solutions, and it’s not difficult to find many “unknown” websites offering to translate your documents for free!

A quick read of their Terms & Conditions may frighten you on how your data is being used.

2. Unprotected data flow.

Maybe your workers need to email documents for translation / validation or use file transfer solutions to be able to share. Again, the risks of emailing or using file sharing solutions can increase unwanted data exposure.

3. Time taken for human translation.

Human translation is a time consuming and costly task. It’s accurate and encompasses different cultural and industry nuances. However, do all your documents need that level of translation quality? In many cases, the answer could be no, meaning you could cut costs and save time.

4. Productivity impact of copy and pasting!

Maybe you're not translating sensitive documents, so a free text translation tool is sufficient. However, is the original source editable? And if not, individuals must copy and paste into the translation engine, then re-copy and paste into an editable format, which may also mean trying to find replacement images contained within. There’s a better way.

Here’s how Workflow Central’s ‘Translate’ workflow addresses all these examples:

Xerox C310 Printer in home office


Home workers have direct and secure access to an on-demand translation tool. It also keeps the original formatting of the document, while creating an editable version for those little touch-ups. Say goodbye to copy and pasting into free online tools, only to waste time re-copy, pasting and reformatting from scratch!


Workers on the go no longer need to wait until they are back in the office. There is easy access from mobile devices, and Workflow Central ensures workers can translate documents or screen captures on the fly – and avoid trips back to the office.

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Finally, workers in office spaces have access to a powerful, consistent, and instant ad hoc translation service, not only from their PC but also through the intuitive MFP app, making translating hardcopies and digital originals a breeze.

Xerox® Workflow Central Translate YouTube Video

With Workflow Central, you can be assured that:

  • Data stays confidential and all processed data is deleted immediately after conversion¹.

  • End-to-end encryption keeps your data within secure channels while at rest or in motion².

  • Server-side Protection with secure data centers that are constantly maintained and protected against the latest threats.

  • Machine translation that offers acceptable quality with minimal corrections needed, allowing for great understanding of the original content³.

¹Processed files can be held for up to seven days when deferred for printing or downloading.

²Email encrypt and track available at additional credits.

³Human translation/validation recommended for client/consumer facing collaterals.

How can it help in my workplace?

Doctor using tablet to show a form to a patient

Supporting overseas visitors with medical forms they can understand.

Woman in coffee shop using a tablet

Shipping documents / instructions, to or from, overseas vendors become legible.

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Parent communications can be sent out in native language, without any delays.

Additional single step, productivity enhancing Combination workflows include:

audio and translate icon

Translating the original file then converting it to an audio file in the same language.

Merge + Translate icon

Merge several documents together, before translating them all together.

Purple translate and green document icon

Translate then Redact sensitive information before sharing with others.

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Unstoppable productivity wherever work happens.

Ready to say goodbye to everyday work life challenges? Xerox® Workflow Central Platform can help. Let’s go.

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ConnectKey® enabled MFPs

Print, copy, scan and fax and so much more with a Xerox® ConnectKey® enabled multifunction printer.