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Xerox® Intelligent Filer App

Never waste time searching for documents with smarter scanning.

Ready to add structure to an unstructured document process?

From paper correspondence to contracts to delivery notes, you’ve got more data on your hands than hours in the workday — until now. Say hello to the Xerox Intelligent Filer App, an artificial intelligence (AI)–driven app that maintains naming conventions across your organization based on your preferences. That means fewer errors, greater consistency and little to no manual intervention — so you can spend less time searching for the right documents and more time acting on them. Made for your Xerox® ConnectKey® Technology-enabled device, the Intelligent Filer App uses advanced automation to jump-start filing by suggesting document type, name and location. So you’re free to focus on your job, instead of guesswork or busywork.

24%

of employees lose a full day of productivity per week searching for documents.¹

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Intelligently Automated

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Category Type

The critical first step is reading and understanding the right document attributes in order to assess the right category.

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Folders

Based on the category, AI suggests the best folder in your repository that offers the appropriate access.

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Naming

Based on company-defined naming policies, the document is filed with the right name. This will reduce time spent searching for documents, driving employee productivity.

What’s in a name? Everything.

The Intelligent Filer App takes all the guesswork out of naming, organizing and ultimately finding critical documents. Now, your entire team can quickly track down important information that used to take hours or longer.

Filing still needs to be done. Now you can do it smarter and faster.

Naming documents should be intelligent, not subjective. Yet too often people are guessing what to call a document, how to classify it and where to store it. Which makes it impossible for anyone else to quickly access it. Using artificial intelligence, the Intelligent Filer App takes the guesswork out of each step — from categorizing, to folder placement and confirmation, to naming using a strict set of standardized rules that can also be used to find the document just as easily. The result? Less time spent trying to find the documents you need.

Screenshot of a Document Type dropdown list

The Right Category

AI will assess and define the category based upon content and structure of the document. Call out all category types below:

  • Invoices

  • Bills

  • Delivery Notes

  • Agreements

  • Bank Statements

  • Correspondence

  • Miscellaneous

Screenshot of a Browse Folders menu

The Right Folder

Each category has a defined folder for quick routing. Supported repositories include:

  • Microsoft OneDrive

  • Microsoft 365

  • Google Drive

  • Xerox® DocuShare® Go Content Management Platform

Screenshot of a file directory with a list of file names

The Perfect Name

The predefined naming structure for the document is automatically filled with the extracted data from the document, reducing time at the device.

Your workplace assistant is ready and waiting.

Streamline workflows and tame complex processes in any office setting with Xerox ConnectKey Technology-enabled devices and apps for your workplace assistant.

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¹Source: ABBYY, November 10, 2021

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