Printing with Universal Print
Note:Microsoft Entra ID is the new name for Azure AD. The names Azure Active Directory, Azure AD, and AAD are replaced with Microsoft Entra ID.
To allow users to access the device, the Entra ID or Azure
® administrator needs to share the printer in the Microsoft Entra ID portal. After the printer is shared, the
Add Printer feature enables an authorized user to discover the device in Windows 10 or later. The device appears as the cloud printer in the discovered printers list. To enable Universal Print for your printer, refer to
Configuring a Device for Universal Print.
1. To add a printer in Windows® Operating System, do the following:
•For Windows 10, click > > .
•For Windows 11 and later, click > > > .
2. Select the cloud printer in the list of discovered printers, then click Add device.
Note:When a print job is submitted to Universal Print, it is queued in the cloud until the printer fetches the job. The printer checks for jobs after the polling interval elapses, or when you initiate the Check For Jobs Now function.