Passer directement au contenu principalCliquez pour consulter notre Déclaration d'accessibilité, ou contactez-nous pour toute question relative à l'accessibilité.
Two men looking at a computer screen

Three tips to make printing more secure

For most people, keeping PCs and laptops secure is routine. We scan for viruses, maintain anti-virus software, and don’t open random emails. But what about the vulnerabilities that can affect our printers and multifunction printers (MFPs)?

To keep data confidential when printing, scanning and sharing, it’s key to take a number of preventative steps. Some relate to the printer’s specification, some with the settings we choose, and others with our own printing habits.

Security at the heart of a printer

As data flows in and out of a printer – whether hard-wired or not – it should be secured by several encryption protocols. Typically, these include Secure Sockets Layer (SSL)/Transport Layer Security (TLS) and Internet Protocol Security (IPSec). If your printer is networked, data encryption, digital certificates and network authentication protect your data from unauthorized remote access. Your system administrator will also have access to additional options such as removable hard drives.

Your Xerox printer already features the most advanced, industry standard encryption. But more can be done by using additional settings and features. For instance, you can restrict scanning or access to customer data, by user and by function. This allows control of who is authorized to have appropriate levels of access when they are logged on or authenticated. See below:

Xerox Overwrite settings
Xerox Overwrite settings

You can also set your printer to electronically ‘shred’ information stored on the hard disk as part of its routine processing. For example, if you have printed a confidential document, you can set a printer’s Image Overwrite function to delete this data automatically, on-demand or, on some machines, when scheduled – see screenshot below:

Xerox Disk Overwrite settings

Take control

Even with these security features built into your printer, information can still fall into the wrong hands. For example, you might print a sensitive document but be called into a meeting, leaving confidential data sitting in the printer tray. Xerox Secure Print is a feature that allows you to assign a password or PIN to the document when you send it to print. The job is stored in the printer’s encrypted memory and held in a queue until you walk up to the printer, enter the password and release it to print. Watch the video:

Xerox® VersaLink® C405 Color Multifunction Printer Secure Print YouTube Vidéo

Configuration reports – be prepared

It’s a good idea to print a configuration report and keep it in a safe place. Sometimes referred to as a settings report, it lists all the details of your printer’s settings, the version numbers of the software and firmware, as well as the printer’s IP address. This is useful when troubleshooting issues and you’ll need it if you want to set up remote monitoring of your toner levels. To print a configuration report, visit the Support Page for your printer and enter ‘print configuration report’ in the search bar.

Some printers will print the configuration report on startup. This may not be ideal for all office set ups and you can disable this feature on the machine itself using the User Interface touchscreen. Instructions on how to do this are available of the Support Page for your printer. Search for ‘configuration on startup’.

Learn more on the Xerox YouTube channel

If you prefer to watch rather than read, explore the many features of your printer on the Xerox Support YouTube Channel. There are tutorials demonstrating core features of our most popular models. Watch one video at a time or view an entire playlist. You’ll quickly be able to find the answers you want, whether it’s a pressing question or you want to find ways to make your printing more secure.

Busy office with a Xerox VersaLink C505 MFP

Solutions et services Xerox pour petites et moyennes entreprises

Découvrez les solutions pour PME Xerox et profitez de services GED et d'approches informatiques innovantes qui sauront faire fructifier votre business.

Articles connexes

  • Teacher sitting at a desk with a laptop

    Modernisation de la communication dans les établissements d’enseignement - Étude de cas

    Découvrez comment un district de l’éducation a modernisé la communication grâce à Xerox Workflow Central et une bibliothèque de flux de travail permettant de traduire, convertir en audio, expurger et résumer des documents.

  • Businessman using a tablet to read data graphs

    Se libérer du papier

    Voir comment le cabinet de services financiers Freedman & Co. a utilisé Xerox® DocuShare® pour numériser et gérer aisément un volume important de dossiers clients sensibles, permettant ainsi de booster dix ans de croissance.

  • Woman holding blue toner cartridge

    Le piège du toner bon marché

    Ne vous faites pas avoir par le prix

  • Happy woman with smartphone and laptop, sitting next to a Xerox MFP

    Imprimer depuis un smartphone Android

    Découvrez comment imprimer depuis un smartphone Android avec Xerox.

  • Young man using a laptop with a night time cityscape in the background

    Imprimante WiFi : comment ça marche?

    Découvrez comment fonctionne l'impression WiFi avec Xerox® et apprenez comment configurer votre machine pour imprimer facilement à distance.

  • Gold stars on a black background

    Xerox remporte le prix Software Line of the Year décerné par Buyers Lab

    Xerox® DocuShare® et les Apps ConnectKey® nous ont aidé à nous hisser au premier rang de cette saison Hiver 2020 de remise de récompenses.

Partager