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3 Essentials to Cybersecurity: People, Process, Technology

Part 2 of a 2-part article

In part 1 of this 2-part article series, we covered the processes and people elements of cyber threats to small and medium-sized businesses (SMBs) and pointers on how to defend your IT infrastructure. Here, in part 2, we explore the creation of a cybersecurity plan and vendor selection.

7 Steps to build a Cybersecurity Plan

Print and data security solutions should be a central part of your cybersecurity plan, which should begin with seven assessment components:

  1. Assign a risk level based on the kinds of data you have and the importance of each system that supports your business

  2. Validate each security technology in your IT environment

  3. Evaluate the effectiveness of your physical security

  4. Include vulnerability scans and penetration testing

  5. Test password effectiveness

  6. Examine your firewalls and wireless technology

  7. Review security policies, procedures, and employee training

You can then begin to set policies to maintain data and device safety, being sure to include your print environment.

Don’t forget your printers

Your print security plan should control who has access to your printers by using:

  • User authentication

  • Strong password practices

  • Multi-factor authentication to access the most security critical data and documents

  • Role-based access control to define what features each team member can see

Once your plan is established, be sure to educate your team members. Employees working from home can pose distinct security risk if not following safety policies.

“To help educate employees, emphasize simple things — ensuring remote workers have a secure password on their device, always use the company VPN, and only use company-approved communication and data sharing methods.”

— Matt Raab, Xerox® Director of Global Product Offerings for Workplace Solutions

Choosing the right vendor

Finally, selecting the right vendor for print and data capabilities is key to protecting your IT environment. Ensure the vendor has a track record of top security features, security certifications from third party evaluators, industry recognitions from accredited bodies.

Xerox is a leader in security design and compliance, as evidenced by being named a Leader in Quocirca’s 2023 Print Security Market Landscape Report and our multiple security certifications and awards. These include the International Organization for Standardization (ISO) 27001 for meeting standards to secure information assets via information security management systems and the FedRAMP (Federal Risk and Authorization Management Program) for security of cloud products and services.

Learn more about the security benefits of Xerox solutions and printers and watch the Xerox ‘Unlockables’ video to help build your cybersecurity plan. If you need further help on any area of your IT Services security, to start a conversation.

Security for People Who Aren't Wired for Constant Data Protection YouTube Video
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