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Enterprise Content Management

Efficiency redefined

Xerox® DocuShare® is a content management portfolio designed to spark digital transformation at your organisation. Whether you have 10 employees or 100,000, it can help you start working better today as part of your digital transformation journey.

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Enterprise Content Management

Easily digitise, store, manage and secure business-critical information.

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Process Automation

Automate key business process workflows.

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Collaboration and File Sharing

Manage content in teams. Share and inspire.

Digitizing files and improving access.

How Xerox Helped A Family-Owned Furniture Company Go Digital YouTube Video

Work made simple

DocuShare offers common capabilities across its portfolio of products and solutions whether implemented on-premise or in the cloud.

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Capture Simply and Seamlessly

Capture, index and store structured and unstructured content for simpler downstream use and help your office go digital.

Manage Information and Compliance

Categorise, store, organise and manage business content throughout its lifecycle.

Collaborate Better

Promote communication through document-level collaboration capabilities that help departments and distributed teams work more efficiently.

Keep Information Secure

Protect sensitive data and minimise your organisation’s risk with user- and group-based access, auditable tracking and reporting and retention.

Access Anything, Anytime, Anywhere

Use powerful search capabilities to find business-critical content online and offline whether at your desktop, on a mobile device or a multifunction printer (MFP).

Transformation through automation

Stop moving at the speed of paper. With the DocuShare® portfolio, you can accelerate and simplify business processes in key departments with next-level workflow automation.

Accounts Payable

Accounts Payable

Manage invoices better with Accounts Payable solutions.

Accounts Payable solutions streamline invoice processing and payments, accelerate approvals and can reduce turnaround times from days or weeks to just minutes.

  • Easily upload invoices and AP documents from multiple sources — MFPs, scanners, fax, email, desktop, and intelligent capture solutions

  • Extract data using Optical Character Recognition (OCR) and index documents in a dynamic, point-and-click viewer

  • Coordinate invoice processing and approval with intuitive, mobile-friendly web interfaces

  • Connect to ERP and financial applications to validate invoices, and conveniently access them from those systems

  • Conveniently access and audit invoices with connectors to ERP and financial applications

  • Archive completed documents in the secure, searchable repository

Policy Management

Policy Management

Automate your approach to organisational policies.

Enable consistency in your day-to-day operations by making every step of managing policies simple, collaborative and secure.

  • Update, review, approve and acknowledge policies and manuals in one location

  • Automate the timely review of policies, so the right version is always available

  • Accelerate reviews and updates with automated workflows and alerts

  • Personalize access by role and easily share useful content with others

  • Organise and store organisational policies in a secure, centralised repository

  • Quickly search and retrieve policies at the moment they’re needed

  • Access policies on the go from your smartphone or tablet

Contract Management

Contract Management

Standardise and streamline the way you handle contracts.

Centralise all your company, vendor and customer contracts for fast retrieval and better compliance, enable collaboration and automates processes for greater efficiency.

  • Review, negotiate, approve, store, renew and retire contracts in one location

  • Collaborate on contract edits and reviews with markup tools in a viewer

  • Track and manage contracts at every stage of the lifecycle

  • Accelerate approvals with automated routing to necessary parties

  • Quickly sign for legal approval with a digital signature

  • Easily search for and access contracts using metadata and keywords

  • Receive convenient, automated alerts for upcoming contract renewals

  • Enable outside parties to collaborate on contracts

  • Scan contracts to the solution using optical character recognition (OCR) to make them searchable

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Xerox® DocuShare®

Built to provide better performance for any organisation, Xerox® DocuShare® delivers robust content management to enterprise groups both on-premise and in the cloud.

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Xerox® DocuShare® Flex

Agile and adaptive, Xerox® DocuShare® Flex delivers cloud-based, software-as-a-service (SaaS) content management with rapid implementation and on-boarding to SMBs and departments.

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Xerox® DocuShare® Go

Xerox® DocuShare® Go content management platform provides smart cloud file sharing built for your business.


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Case Studies

  • Carpenter from Fairfield Chairs at work

    How Xerox® DocuShare® Helped a 99-Year-Old Furniture Maker Digitise 500,000 Documents

    Change is hard when you’ve been around as long as Fairfield Chair. But the company knew it needed to transform its workplace processes to stay on top in the digital age.

  • Man in blue shirt with stack of paper

    How Xerox® DocuShare® helped Arbet Aménagement transform its way of working

    See how Arbet Aménagement creates the ideal workspace using Xerox® DocuShare® to store and manage electronic files easier than ever before.

  • 4 business people meeting in a conference room

    Breaking Free from Paper

    See how financial services firm, Freedman & Co., used Xerox® DocuShare® to digitise and easily manage volumes of sensitive client files, ultimately helping spur a decade of growth.

Healthcare Solutions

The shift from paper documents to an electronic content management system delivered immediate benefits for White Memorial Medical Center.

Read the case study

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A Leading Choice in Enterprise Content Management

Customers love the flexibility, convenience and ease of use of Xerox® DocuShare®. Hear firsthand how it’s helped thousands of organisations work better.

Xerox® DocuShare® continues to be ranked a Leader and Champion.

G2 and Info-Tech Research Group user-based reports help businesses make ECM technology buying decisions, both recognise Xerox® DocuShare® as a leader in the ECM Spring 2021 Reports from G2 and Spring 2022 ECM Emotional Footprint report from SoftwareReviews, a division of IT research and consulting firm Info-Tech Research Group.

One of the first keys to transitioning to a digital workplace is better managing your organisation’s content, whether it be paper-based or digital. The Spring 2021/22 Enterprise Content Management reports from both G2 and InfoTech take a user reviews-based approach to helping businesses look at the market.

Areas of focus where DocuShare shines

  • Ease of use

  • Features and capability

  • Support

Learn more about user based reviews by G2 and InfoTech by clicking the link.

Badge that reads "Software Reviews Champion 2022, Enterprise Content Management - Enterprise"
G2 Spring 2021 Award Logo

Xerox DocuShare included within BLI’s Document Imaging Software Line of the Year award.

“The document imaging landscape continues to evolve, with the emphasis continuing to shift onto software applications and, even more recently, to MFP apps that can let customers quickly and cost-effectively address ‘pain points’ and streamline business processes,” said Jamie Bsales, Director of Solutions Analysis for Keypoint Intelligence.”

During testing, Keypoint Intelligence analysts found that DocuShare Flex is superior to some other leading solutions for working with unstructured documents such as contracts and text-heavy office documents, and where team collaboration is a key requirement.

Keypoint Intelligence - Buyers Lab awards Xerox the 2021 Document Imaging Software Line of the Year award.

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4.5/5 Stars “I’m glad to witness DocuShare setting up new benchmarks for the industry.” Industry Analyst/Tech Writer Read the Full G2 Review

4/5 Stars “Xerox does it all! I like that I can use this to do just about anything that I need in my line of work.” Amy F. Read the Full G2 Review

5/5 Stars “DocuShare: Best kept secret in the ECM market. Extremely reliable, intuitive operation, low cost of ownership, extensible, easily expanded and it is flexible enough to handle cross-business platform requirements.” Tony D. Read the Full G2 Review