4 Tech Misfires and Surefire Fixes in Business Technology

It’s another beautiful fall day. And here you are, working at your desk with calls to return and orders to fill– except your somewhat antiquated technology decides that Monday morning 10 minutes before your critical customer meeting would be the perfect time to freeze up…

Old equipment or obsolete software are just a few of many business technology oversights companies can’t afford to make, but do, daily. See if any of these mistakes sound familiar, and then follow our specific remedies to get up and running at full-tech capacity.

1. The misfire: Overlooking software and equipment upgrades – pay now or pay later.

Today’s workload doesn’t leave a lot of time for maintaining infrastructure. Keeping software and vital equipment tip-top is challenging because it can be time consuming, and often comes with a price.

The fixes:

  • Update your software and mobile apps on a regular basis. PCs are usually at their best for 3-4 years, anything after that is likely going to cost money in repair and support costs.
  • Standardize hardware components and software applications to avoid incompatibility and difficult troubleshooting.
  • Take advantage of upgrades and trade-in programs to keep vital office equipment at its best.

2. The misfire: Neglecting to optimize your business technology’s performance

Oversights such as failing to perform computer maintenance, or using old business technology can slow down both you and your technology’s performance.

The fixes:

  • Regularly defragment and clean-up the hard disk, and use your computer’s cleanup tools.
  • Back up your computer and remove files you rarely use to free up your computer memory. Plus empty your trash often.
  • Reboot your PC, mobile devices and printer occasionally. Leaving them on 24/7 can lead to accumulation of issues and slow downs.
  • Rid the office of old and obsolete equipment and consider a new more reliable multifunction printer that allows for print-on-demand multi-tasking functionality.

Technology changes everything. That’s why it behooves today’s business owners to change the way they think about their business and the tools that support it. The Xerox® VersaLink® family of printers, built on ConnectKey® Technology, can optimize your work time. 

3. The misfire: Trying to cut corners or resist new best practices.

Everyone wants to save money where they can but always opting for free software or knock-off supplies, such as printer toner, could cost you more in the long run. Adapt to new ways of doing business and adopt new best practices. There’s no excuse for unorganized or improperly stored files, not to mention ignoring a host of easy-to-use apps that can help you, your workers and your customers make the most of what you have to offer.

The fixes:

4. The misfire: Failing to prepare for security snafus and malware attacks.

The global average cost of a data breach is $3.62 million* with 20% of small to mid-sized businesses targeted for cybercrime.** Malware programs are evolving at exponential speeds and failing to implement protection can cripple productivity. But what can the average business person do?

The fixes:

  • Implement strong passwords and update them frequently
  • Install reliable antivirus and anti-spyware applications with regular updates and scans.
  • Secure all wireless networks; perform regular security audits and deploy business-class firewalls.
  • Develop security and password policies for all computers, servers, network equipment and software – and be careful what software or apps you and your employees download.

Security is a top priority for us, and we know it is for your business, too. That’s why every Xerox® ConnectKey® Technology-enabled printer is armed with our holistic four-point approach to security, ensuring comprehensive, all-encompassing protection for all system components and points of vulnerability.

Smart businesses deserve smart technology. Check out our growing selection of Smart Office Assistants powered by Xerox® ConnectKey® Technology and find one to transform your office from ordinary to extraordinary.

Contact your reseller for a free consultation today.

 

*Cost of Data Breach Study, Ponemon Institute, 2017.

**https://www.forbes.com/sites/stevemorgan/2016/01/17/cyber-crime-costs-projected-to-reach-2-trillion-by-2019/#a7090cb3a913.

+Xerox will provide free extended service coverage over the normal supported life of that Xerox product as long as you continue placing your supply orders through the Xerox eConcierge service. The coverage will be the same as what was provided when the device originally shipped—quick exchange, depot repair or onsite. Xerox reserves the right to discontinue the service for a specific model at any time. Click here to learn more