Skip to main contentClick to view our Accessibility Statement or contact us with accessibility-related questions.
Young girl writing in a workbook with a pencil

How Xerox® and a School District Teamed Up to Promote Remote Learning

Teaching students is an important but tough job, as many people have learned firsthand in the wake of the COVID-19 pandemic. A unique and longstanding partnership between Xerox and the Lincoln Public Schools district of Nebraska shows how technology can facilitate learning even when a student’s classroom is a computer screen set up at a kitchen table.

For more than 15 years, Xerox has worked with Lincoln Public Schools to create and optimise document management solutions—producing everything from school calendars and classroom signage to lesson plans and report cards for 60 schools, which serve more than 42,000 students in grades K-12.

To get the job done, Lincoln Schools rely on a combination of Xerox® DocuShare®, an advanced, easy-to-set-up and secure online content management and collaboration platform, Xerox multifunction devices, and some of the services offered through Xerox® Managed Print Services. Teachers can easily print directly from their classrooms even if they don’t have a printer there, or even on their laptops and devices at home, and the jobs show up like magic in Losh’s print center thanks to the beyond managed print offerings of Xerox Managed Print Services.

“It’s got pretty much everything a school could need for paper copies of anything,” says Lynnette Losh, the Lincoln Public Schools Print Center and Mailroom Manager.

Prior to Xerox’s solutions, in the early 2000s, the school district used many other print and document systems from different vendors, which created a complex and confusing work process. Only three users in the entire district were able to send electronically to the print center. It also meant that if the teacher wanted something produced for the next day, their only choice was to get to school early to get lined up at the copier.

After Xerox’s audit in 2005, the company developed a custom solution that allowed the school district to cut by two-thirds the number of devices it employed, and optimised the in-house print center. Teachers can scan and submit work from any Xerox MFD in the district and now, if a teacher goes to print something at night from their computer at home, they can select the print center as the destination, and it is delivered to their classroom the next morning.

Losh runs the state-of-the-art, environmentally-friendly, and climate controlled center that produces and then delivers these printed materials to classrooms. It was designed in close partnership with Xerox, and includes temperature and humidity controls that keep eight Xerox production print devices (including Xerox Nuvera® 288, 157 and 120 systems and several Versant® 180s) running at peak performance.

This school year, prior to the COVID-19 pandemic, the Lincoln Public Schools Print Center and Mailroom’s team of nine employees produced and distributed more than 200,000 printed impressions on a typical day — and on some of their higher-volume days, they produced nearly half a million pieces of paper.

Since the pandemic hit, upending the traditional school year by sending teachers and students home, the school district has worked with Xerox to pivot some of its key systems. Using Xerox’s DocuShare content management and collaboration platform, teachers and administrators can upload, store, access, and edit documents in real-time wherever they are. “DocuShare has a full curriculum available for them to print on demand,” says Tobias J. Wehrman, Xerox Service Delivery Manager, Central Operations, and a resident of Lincoln, Nebraska.

And outside of the classroom, the district has relied on Xerox systems for critical employee communication and documentation as well, using Xerox DocuShare for its Human Resources, Purchasing, and Accounting records.

That flexibility – with Xerox offering tools and holistic, steadily evolving solutions to access documents both in print and digitally, wherever students, teachers, and administrators need them, when they need them – is what has made Xerox’s partnership with Lincoln Public Schools so successful.

And though the print center is quieter than it was during a typical school year, it’s hardly idle. In fact, the school district is continuing to produce paper packets and workbooks for children enrolled in summer school. Some are designed for students to practice penmanship and practical math problems, while others are intended to foster art and drawing, and more tactile skills as well.

“Even though lots of learning has moved online, Losh says, “there’s still a need for packets.”

Customer Success Stories

Are You a Piler or a Filer? YouTube Video
Carpenter from Fairfield Chairs at work

How Xerox DocuShare Helped a 99-Year-Old Furniture Maker Digitise 500,000 Documents

Change is hard when you’ve been around as long as Fairfield Chair. But the company knew it needed to transform its workplace processes to stay on top in the digital age.

Enterprise Content Management Insights

Explore PDFs, videos, infographics and more on this topic.

Related Articles

  • Man in blue shirt with stack of paper

    How Xerox DocuShare helped Arbet Aménagement transform its way of working

    See how Arbet Aménagement creates the ideal workspace using Xerox DocuShare to store and manage electronic files easier than ever before.

  • Gold stars on a black background

    Xerox named Software Line of the Year by Buyers Lab

    Xerox® DocuShare® and ConnectKey® Apps helped us rise to the top during the 2020 winter awards season.

  • Hand putting envelopes in mailbox

    DocuShare Flex not just quick solution during COVID, but an ideal service for Blaenau Gwent

    Xerox helped us implement a new system quickly and efficiently, without any significant set up time and with the immediate and continued support of the relevant people.

  • Government building with columns and statues

    The Verdict on DocuShare®

    See how the law offices of Dibble & Miller, P.C. use Xerox® DocuShare® to ensure premium service for every client.

  • Businessman using a tablet to read data graphs

    Breaking Free from Paper

    See how financial services firm, Freedman & Co., used Xerox® DocuShare® to digitise and easily manage volumes of sensitive client files, ultimately helping spur a decade of growth.

  • Two employees in a room of servers, looking at a laptop

    Ensure Key Information is Safe and Accessible

    How confident are you that your organization is compliant with all industry regulations?

Share