Skip to main contentClick to view our Accessibility Statement or contact us with accessibility-related questions.
smartphone with app icons

New Ways to Streamline Document Processes and Improve Digital Workflow

Digital transformation is different for everyone. Are you only just underway, or have you already made good progress? Wherever you are in your digital transformation journey you will discover plenty of things that can be innovated and improved.

Small to medium-size business owners, enterprise IT teams and department leaders are constantly looking at new ways to take advantage of new digital workflow capabilities to deliver improved efficiency and productivity. The key to successful digital transformation is ensuring the latest enhancements, like workflow apps lead to new ways of working, more productively and more securely, while creating an improved customer and employee experience.

Xerox AltaLink C8000 Series in an office

Digitize Document Workflow Using Workplace Assistants

We’ve long forgotten a mobile phone being just a phone. Where would we be without apps? In the same way, today’s intelligent workplace has evolved beyond the ability of a printer by itself to fulfill the document needs and productivity demands of the modern, mobile, always-connected workforce. We’ve stopped thinking about a printer as a standalone, task-specific print device. It’s so much more than that. It’s a platform for digital workflow innovation — a smart workplace assistant.

Streamlining Business Processes

Xerox® ConnectKey® Technology is the perfect platform to deliver this innovation. It links the physical and digital worlds and transforms traditional printing devices into connected workplace assistants that address the needs of the modern intelligent workplace. The portfolio’s personalized automated digital workflows, one-touch access to the cloud, mobile readiness, tailored apps and multi-layered features help improve your productivity, efficiency and security.

With these capabilities, your teams can do more than print, scan or copy — they can connect like never before. Smart ConnectKey® Technology-enabled devices with new apps can now empower employees to tackle their most time-zapping processes such as Accounting, Invoicing, Expenses and Customer Relationship Management (CRM) and be more productive and more connected.

Xerox ConnectKey user interface

New Apps Make Old Work Easier

With ConnectKey®, processes become automated, as multifunction printers are transformed into launchpads for many useful apps such as:

  • Xerox® Connect App for Concur: Enjoy hassle-free expense reimbursement with multi-receipt scanning. Receipt data gets extracted into an expense report.

  • Xerox® Auto-Redaction App: Anonymize private or confidential data from your documents. Simple templates remove the data throughout the document.

You can read more about our wide range of vertical sector and workflow automation apps here.

When you can identify a business challenge, we can work with you to find, or build, the right app to solve it. That’s exactly what Morrell Group did. Morrell Group provides full-service automation controls design and engineering services. The company saved 25 percent by automating its product distribution process with the Sign Me app, built by MidAmerica Technology for Xerox® ConnectKey® multifunction devices. As part of the transition, see how the Morrell Group uncovered pain points lurking in paper processes and how the information helped steer the transition from inefficient, error-prone workflows to streamlined, productive digital processes. The app brings digitization to the document-laden process. “Sign Me is a breakthrough app that has greatly improved our business — we’ve gained efficiencies that impact our bottom line,” said David Hajciar, operations manager, Morrell Group.

Consistent + Productive = Industry Recognized

ConnectKey® Technology-enabled devices support common functions that work similarly on every device, so users learn apps just once and apply them fleet-wide. Swipe and tap your way through simplified workflows on a large, colorful, tablet-like screen. When a digital workflow travels across a ConnectKey® Technology-enriched fleet, the user experience is always consistent — regardless of model — and nothing encourages productivity like a familiar process.

And that is one of the many reasons that Keypoint Intelligence recently recognized Xerox as the 2019 - 2020 leader in the MFP Platform and App Ecosystem.

Busy office - man at laptop

Your Business. Your Process. You’re Welcome.

Download apps directly from the Xerox® App Gallery, then customize the order of your interface to keep the most-used apps front and center. Set up processes to move documents faster with your own specific one-touch workflows to or from cloud or network locations. ConnectKey® is based on open systems architecture, making even more customization possible for specialized digital workflows. Installation wizards streamline setup, keeping that job off the IT to-do list.

It’s a completely new — and yet entirely familiar — way to power through complex workflows and common tasks to make your workplace efficient, your employees more productive and your data, devices and documents secure.

So, what are you waiting for? Contact us to find out more about how Xerox® workflow apps can help you streamline your document processes and improve your digital workflow.

Women walking down an office corridor, talking and looking at printed documents.

Managed Print Services

We provide a set of core Managed Print Services (MPS) capabilities, including workplace assessments and print management, as well as digital transformation capabilities.

Related Articles

  • Doctor examining a child

    French Non-Profit Association Case Study

    See how Xerox helped boost productivity and accessibility for one of France's most significant non-profit organizations with the help of our Managed Print Services and Workflow Central Platform.

  • Fingers typing on a keyboard, overlaid with security lock icons

    Putting Zero Trust first.

    Your security is our top priority. See how our products and services support your Zero Trust initiatives.

  • Man sitting at a coffee shop, working on a laptop

    Quocirca Security Insights for Hybrid Work Environments

    Quocirca outlines seven key insights to help protect your print endpoints in a hybrid working environment and highlights how Xerox® Managed Print Services can help you keep up with print security challenges.

  • Blue geometric building panels

    Xerox named a Leader in Quocirca's MPS 2022 Landscape Report

    Xerox continues to lead in the Quocirca MPS vendor assessment, based on strategic vision and depth of service offerings, including cloud, digital workflow, security, and analytics.

  • A group of people meeting in a brightly lit conference room

    IDC MarketScape: Worldwide Cloud MPS Hardcopy 2022 Vendor Assessment

    Xerox named a Leader for our Managed Print Services (MPS) suite innovations in print and print-related services, including remote monitoring, content capture and data protection.

  • Hands typing on keyboard with app overlay

    Leader in Quocirca's MPS Cloud Print Services, 2024 Report

    Quocirca named Xerox a Leader in its Managed Print Services Cloud Print Services 2024 Report over all competitors in the industry in strategic vision & completeness of service for our cloud-based device management, print management and productivity tools.