Skip to main contentClick to view our Accessibility Statement or contact us with accessibility-related questions.
man typing on laptop

Working remotely? Here’s how to work smarter, not harder.

Remote working is on the rise, rapidly becoming a norm. Technology and a changing attitude towards the offsite office supports the trend but can also present challenges in the form of higher expectations.  Read on to learn how today’s remote worker – and employers – can use today’s apps and remote working tools to work smarter, and more efficiently.

Workgroup gathered for video conference

Who’s in-house, and who’s at-home?

More and more American workers are spending the day in fuzzy slippers – fielding calls, creating and sending documents and being more efficient to boot.

Infographic of statistics for remote workers

The remote workers utility belt.

Working on the road, at home or at a mobile hotspot only works when you can actually get work done. Apps and tools now enable instant access to the latest files, support simultaneous team collaboration, and connect us with co-workers all over the globe to communicate and move work forward. Here are some tips for working remotely along with the tools you need for optimum productivity:

Photo of a smartphone with icons on screen

Remote working tools to keep you connected:

2019 July OA LP icon1 fastinternet

Fast, reliable internet and back up mobile hotspot(s) are essential and with access so readily available you don’t need to worry about weak connections or small data packages.

2019 July OA LP icon2 remoteapps

Remote desktop apps provide a secure connection to a computer at another location and enable viewing of your device by others outside of the remote working space. A virtual private network (VPN) extends a private network securely across a public network for use with a laptop, desktop, or smartphone.

2019 July OA LP icon3 24 7tech

24/7 technology that goes where you go takes one more worry off the remote worker’s plate. Xerox mobile solutions make it easy to communicate, connect and work securely.

2019 July OA LP icon4 communication

Real-time communication apps run the gamut from simple mobile instant messaging apps to sophisticated software to deliver video conferences, the ability to collaborate on shared files (sharing your screen), and team/single chat.

2019 July OA LP icon5 collaboration

Remote collaboration software offers users the flexibility of working “together while apart”; online office suites allow simultaneous editing, and shared file storage apps like Dropbox and OneDrive give ready access to documents. Cloud-ready printers like Xerox® ConnectKey® printers let you download, share, print, scan, distribute and even translate documents on the go from anywhere, via laptop, tablet or smart phone.

Keep your projects moving:

2019 July OA LP icon6 projmgt

Project management software is as common as post-it notes and as easy to use. Choose your favorite based on how you best like to track your to-do list. Note-taking and web-clipping apps like Evernote and OneNote help organize a multitude of information and make it shareable.

2019 July OA LP icon7 virtual

Virtual workspace tools offer a central hub for remote members to store shared files and join in discussion forums, calendars and to-do lists, or go old school and download our attractive printable calendars.

2019 July OA LP icon8 secure

Keep your files secure with file disk encryption software and always backup your files. Use a password manager and utilize Two-Factor Authentication (2FA) for a second layer of password protection. And make sure your digital data is safeguarded as you share it via the cloud and mobile devices.

Woman talking on smartphone while reviewing large print outs

Is working remotely right for you?

There are numerous considerations to weigh if you’re thinking of going remote, or if you’re an employer deciding if enabling remote work teams makes sense (cost- and efficiency-wise). For the latter, studies show greater productivity along with greater work-life balance and overall job satisfaction. It also costs less to bring remote employees onboard and widens the prospects pool. 

For freelancers, contractors and those whose jobs require frequent travel, setting up shop remotely is second nature, and usually preferred. But working “outside the cube” has its challenges: unless you are practiced at handling distractions, disciplined to remain focused, self-motivated and a champion organizer you may run into problems. If your job allows telecommuting, consider a test run of a few days a week to test the waters.

Digital communication, collaboration and mobile tools are advancing everyday, empowering workers to do more than ever before – and feel better doing it. Maybe it’s time you give it a try?

Busy office with a Xerox VersaLink C505 MFP

Xerox Small and Medium Business Solutions & Services

Find small business solutions for printing and printer management, insights into solving workflow and printing efficiency for small and medium businesses.

Related Articles

  • Man sitting at a desking looking at a laptop.

    Xerox Awarded BLI 2023 Software Line of the Year

    Buyers Lab (BLI) awarded Xerox with Smart Workplace Software Line of the Year Award 5 years in a row. See how we can help you meet the challenges of hybrid work.

  • Hands typing on a laptop with digital symbols and specks of light floating above

    How to free up your time to make a more efficient workday

    We’ve pulled together some of the best tips we’ve learned from various small business owners through the years.

  • Xerox Workflow Central Platform on a tablet screen

    Five signs that it’s time to replace your printer

    When do you need a new printer? Here are five signs that it’s time to replace your printer.

  • Woman changing Xerox printer toner

    How to Check Your Printer Toner Level – 5 Easy Ways

    Running out of toner slows down productivity for the whole office. Here are 5 simple methods to check the toner level on your Xerox printer.

  • Two women operating a printer

    Troubleshooting Printer Problems

    Get the most out of your Xerox printer or multifunction printer (MFP) with these simple solutions to common printer problems. Find tutorials and DIY fixes to improve print quality and more.

  • Two men looking at a computer screen

    Three tips to make printing more secure

    Keep data confidential when printing, scanning and sharing. Here are 3 tips for secure printing on your Xerox printer.