How the benefits of today’s Managed Print Services help businesses evolve
Lately, Managed Print Services have changed enormously. They’ve had to. Companies facing unprecedented change were tired of being held back by old-fashioned workflows, a lack of information, and big printing bills. They wanted freedom to innovate and grow, with new capabilities, fewer devices and more control.
So Managed Print Services evolved. And now they’re freeing companies up and delivering benefits in four key areas:
- Freedom to think strategically
Ask yourself: if you didn’t have to spend all that time and resource managing your print environment, what could you do instead?
It’s no picnic, keeping track of everything from procurement and installation to maintenance and supply. And if it’s a complex environment, managed by multiple teams, that headache, well, multiplies.
Today’s Managed Print Services give you far more control – real-time reporting, built-in security and visualization tools to make strategic planning easy. And with predictive maintenance and seamless troubleshooting for users, you can spend less time fixing problems, more time developing your business. Cal’ State University saved $250,000 in paper costs with a mobile print solution.
Freedom to invest in growth
Paper. Maintenance. Energy. Ink. No two ways about it: running your printers is a significant, ongoing cost. If a more centralised approach can help you find ways to reduce those overheads, you can reinvest the budget in something that actually improves your performance.
That’s why modern Managed Print Services offer thorough behavioural analyses, so they can work out how to increase your uptime while reducing your bills.
Plus, they let you pay by the seat for the services you need – so there’s no cost for the ones that don’t get used.
Not to mention your environmental savings – when you waste less, your carbon footprint improves too. The City of New York saved $2 million – including 70% of energy costs.
Freedom to use the right technology
Today’s multifunction printing devices give businesses amazing flexibility – one-touch printing of documents from (and scanning to) the cloud, go-anywhere mobile print, and tools to use print and digital together.
But if you don’t have a rationalised print strategy, you’ve likely picked up printers, scanners and copiers as and when, from whichever vendor was offering a good deal at the time. Which means you’re left with the technology you needed then, but not so much now.
Managed Print Services give you the opportunity to put that right – saving on complexity, maintenance and costs using only the devices you need: no more, no less. Coface Services reduced its print fleet by 70% – from 40 models to 5.
Freedom to work smarter
The fastest way to save on paper is not to use it – so today’s Managed Print Services aren’t only about print. If you can save documents direct to the cloud, you can access them anywhere – while automating digital workflows around common documents (like invoices). So everyone gets more time and space.
And for the one-third of work processes that do still rely on paper, Managed Print Services can help you cut out the heavy lifting and wasted costs – with automatic ordering of paper, ink and toner – so people spend more time being productive, and less time waiting around for their documents to print. The Newport City Council now processes 99.4% fewer invoices per month.
It’s time to cut the cord
If your way of printing is holding your business back, the new, modern Managed Print Services could be your ticket to a faster, more agile way of working – with less paper, fewer devices, and lower costs.
What you need now is an experienced partner who can help you spot those places where your printing workflows could be a little more streamlined. That’s where we come in.
Find out more
Learn how Xerox Managed Print Services can help your organization print less, for less, and transition smoothly to digital, from print.