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Xerox® DocuShare® Go

The essential Content Management Platform

In today's digital era, it's vital for businesses to effectively use critical information for their operations, whether they deal with physical or digital documents or a combination of both.

Xerox® DocuShare® Go is an indispensable content management platform tailored specifically for small- to medium-sized businesses. It offers a comprehensive suite of features designed to streamline document organisation, facilitate seamless sharing, enhance collaboration, and ensure the secure backup of critical business content. With its user-friendly interface and robust functionality, DocuShare® Go empowers businesses to efficiently manage their documents, improve productivity, and maintain compliance with industry standards. Whether you’re looking to simplify your workflow, enhance team collaboration, or safeguard your important data, Xerox® DocuShare® Go provides the tools you need to succeed.

Cloud Document Management, The Smarter Way!

Xerox® DocuShare® Go

Content Management Platform

Discover the platform's cutting-edge features: built-in end-to-end intelligent capture technology and automated AI-powered advanced data extraction, delivering unparalleled accuracy and time savings. Everything captured — from logos to invoice numbers, even handwritten text — is analysed, recognised, and tagged automatically. Once indexed, the information can be easily organised for you and others, or be added to workflows.

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Built-in Smart Capture

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AI-Powered Advanced Extraction

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Manage

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Automate Simple Workflows

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Access / Share / Collaborate

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Secure Storage / Archival

Empowering Hybrid Workplaces, Maximising Productivity

  

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Small to medium businesses can benefit from Xerox® DocuShare® Go by streamlining document management processes and improving productivity. The cloud-based platform eliminates costly hardware and software maintenance, allowing businesses to start quickly and focus on their core activities. It offers seamless integration with Xerox multifunction printers (MFPs) through the Xerox® ConnectKey® app for DocuShare® Go, enabling secure document digitisation, access, and management directly from the MFPs.

DocuShare Go’s advanced automation features, powered by AI and ML, save time and reduce manual effort. Real-time collaboration, version control, and automated approval workflows enhance operational efficiency, enabling faster, more informed decisions.

Key Capabilities

Digital Mail

Digital Mail

Xerox® DocuShare® Go Digital Mail Solutions offer mailroom modernisation for inbound mail operations. Enjoy straightforward digital mail transformation that is practical and cost-effective.

Add-in for Outlook

Add-in for Outlook

Integrate DocuShare Go with Outlook to boost productivity and streamline email management. Share emails and attachments directly from Outlook to DocuShare Go and easily include them in outgoing emails. This integration centralises workspaces, leveraging AI-powered data extraction and summarisation to enhance efficiency and ensure secure, accessible content anytime, anywhere. Experience the convenience of DocuShare Go in Outlook. To install the add-in from the Microsoft AppSource store, click here.

This add-in requires users to have a DocuShare Go account. If you don’t have an account and are interested in acquiring one, Επικοινωνία.

Built-In Intelligent Capture

Built-in Intelligent Capture

Xerox® DocuShare® Go has its own built-in advanced capture technology that seamlessly digitises and categorises documents using the latest advancements in Artificial Intelligence (Al) and Machine Learning (ML). It enables advanced data extraction, summarisation, and Intelligent automatic tagging, Indexing, and classifying.

AI-Powered Advanced Data Extraction

AI-Powered Advanced Data Extraction

AI-powered Advanced Data Extraction offers improved accuracy, reliability, and enhanced data quality while reducing manual effort and minimising human error. It extracts and indexes data for easier archiving and retrieval, ensuring consistent naming policies, and allows users to test extraction results, control field values, and document metadata using the Preview Extraction function.

AI Document Summarisation

AI Document Summarisation

Effortlessly summarise long documents with our AI technology, extracting only the most important information. Customise your summary by selecting the number of sentences (1-10) and the language (EPFIGS). Once generated, the summary is added to the file’s summary field, and you can choose to have it reviewed for added accuracy. Experience faster access to key insights with Document Summarisation.

ConnectKey® App for DocuShare Go

ConnectKey® App for DocuShare® Go

Take advantage of the Xerox® ConnectKey® DocuShare® Go App, which facilitates seamless, secure document digitisation. The Xerox DocuShare Go App provides a passageway of direct scanning and content access Into the Xerox DocuShare Go Content Management Platform utilised on Xerox MFPs. The app offers an intuitive user experience, cross-device, and cloud connectivity with enhanced security.

Collaborate, Chat and Share

Collaborate, Chat and Share

DocuShare Go automation streamlines processes, making it easy to find, share, and collaborate on information while maintaining version control in real-time and automatically. This eliminates the need to repeatedly download, save, email, and upload files, thus breaking the inefficient cycle. The platform also features a built-in chat discussion alongside document previews, allowing for quick collaboration and decision-making without switching applications or sending separate messages.

Automate Business Workflows

Automate Business Workflows

DocuShare Go automation enhances operational efficiency by streamlining access and centralising information. Simple workflows are easy to set up and use, automating everyday business tasks like approval requests and reviews.

Comprehensive Support

Comprehensive Support

Comprehensive support for this platform includes dedicated customer service, extensive training resources, and a variety of online guides and video tutorials. These resources are designed to help users maximize the platform’s capabilities.

Enterprise Security

Enterprise Security

DocuShare® Go offers enterprise-level security to protect sensitive information. It includes robust encryption, secure access controls, and compliance with industry standards to safeguard data. Additionally, the platform provides regular security updates and monitoring to prevent unauthorised access and data breaches.

Achieve Sustainability Goals

Achieve Sustainability Goals

DocuShare® Go significantly contributes to sustainability goals by reducing the need for physical document storage and minimising paper usage through efficient digital document management. Eliminating hardware and software maintenance lowers energy consumption and electronic waste. Additionally, the platform’s cloud-based nature supports remote work, reducing the carbon footprint associated with commuting and office space. It also promotes efficient resource utilisation and supports more responsible IT practices, further enhancing an organisation’s environmental responsibility.

White Label Option

White Label Option

The white label option for DocuShare Go enables businesses to personalize the user interface with their branding, including custom UI colors. This feature helps companies maintain a consistent brand identity across their digital platforms and enhances customer trust and loyalty by providing a seamless and professional user experience. Additionally, white labeling can improve user engagement and satisfaction, as clients feel more connected to a familiar, branded environment. For more information, fill out a form to talk to a DocuShare Sales expert.

Scan & Archive Solutions

Scan & Archive Solutions

The Scan and Go Archival solutions with DocuShare Go streamline document digitisation and organisation by allowing users to scan directly into the content management platform. This offering enhances efficiency by automating data extraction and tagging and significantly frees up physical storage space by converting paper documents into digital formats, helping businesses achieve sustainability goals, too. As an all-in-one solution, it handles everything from paper pickup to document digitisation, ensuring secure, cloud-based storage and easy retrieval of important business content. Fill out a form to talk to a DocuShare Sales expert.

Out-of-the-Box Solution

Out-of-the-Box Solution

DocuShare Go is an out-of-the-box turnkey solution for small to medium-sized businesses, offering immediate deployment with minimal setup. It simplifies document management by providing automated workflows, secure cloud storage, and easy access to digital content1. This all-in-one platform enhances operational efficiency, reduces costs, and supports seamless team collaboration.

Features

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Ready to Go

  • Quick Setup: After account creation, get working in minutes.

  • No Downloads or Maintenance: No need to download software or maintain any hardware.

  • 24/7 Uptime: Cloud hosting ensures you get 24/7 uptime.

  • Secure Document Digitisation: Use the Xerox® ConnectKey® app for DocuShare® Go.

  • Seamless Content Access: Access content seamlessly via any device and with Xerox MFPs.

  • Integration with Outlook: Work without leaving your mail inbox.

Go and Automate

  • Automate Processes: Stay efficient with real-time, automatic document collaboration and version control.

  • AI Recognition: AI tags and stores captured content without manual input.

  • ML Updates: Machine Learning updates its database to speed up future processing.

  • Document Versioning: Autosaves during collaboration to capture all edits instantly.

  • Approval Workflows: Automate notification requests and route documents based on decisions.

  • Document Summarisation: AI condenses lengthy documents into precise summaries for quick insights.

Collaborate on the Go

  • Secure Communication: Secure cloud hosting and end-to-end encryption keep all communications and shared information safe.

  • Instant Access: Enjoy seamless access using the latest progressive web app technology from any location.

  • Task Notifications: Notify users of pending actions or tasks.

  • Automatic Classification: Automatically classify documents and customise metadata fields for flexible search terms.

  • Simultaneous Collaboration: Collaborate on documents in real-time without copying and pasting.

  • Built-in Chat Discussion: Use the chat feature for hands-on collaboration, instant feedback, and tagging team members for faster decision-making.

Go in Control

  • Complete Visibility: Track every process step, document upload, download, or change via the usage dashboard and auditing capability.

  • Role-Based Access: Easily invite colleagues and customers to view files or folders and set role-based access to control who sees and manages content.

  • Flexible Platform: Store and manage various content types, including structured documents, notes, videos, invoices, and forms.

  • Advanced Data Control: Easily extract and index your data for streamlined archiving and retrieval, ensuring consistent naming conventions. The intuitive Preview Extraction function allows you to test extraction outcomes and manage field values and document metadata, giving you full control and confidence in your data management.

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More Capabilities

Simple Approval and Review Workflows

Simple Approval and Review Workflows

  • Create automated approval tasks in four simple steps.

  • Route documents to predefined folders based on approval or rejection responses.

  • Approvers can also add supporting comments.

Document Types

Document Types

  • The ability to add new or customise pre-set document types tailor the platform to meet the individual business need.

  • Document Type Fields allow for additional meta data, supporting more flexible document search criteria.

Document Retention Policies

Document Retention Policies

  • Set expiry dates to help manage document lifecycle and support data compliance initiatives.

Audit Reports

Audit Reports

  • Downloadable audit reports include who views, edits, downloads, shares and moves files, as well as what date and time it happened.

To access the latest DocuShare Go updates, improvements, new features, and enhancements, click the release notes button below.

DocuShare Go Release Notes

Experience Xerox® DocuShare® Go free for 30 days.

Curious how automated intelligence can power a more connected team? Give it a try.

Our free trial gives your team the chance to put it through its paces for 30 days. No risk. No worries.

More DocuShare Content Management Platform Options

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Xerox® DocuShare®

Built to provide better performance for any organisation, Xerox® DocuShare® delivers robust content management to enterprise groups both on-premise and in the cloud.

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Xerox® DocuShare® Flex

Agile and adaptive, Xerox® DocuShare® Flex delivers cloud-based, software-as-a-service (SaaS) content management with rapid implementation and on-boarding to SMBs and departments.

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