Is your critical business information easy to find and share?
Is fast, easy access to information a strategic advantage for you?
Xerox Imaging and Document Management Services streamline your document workflow for optimal cost efficiency and response time. Our team provides comprehensive capabilities, from document scanning and conversion through electronic document management and storage. No more time spent searching for information and no more money spent storing paper. Achieve instant access to information that gives your firm a competitive edge.
Our document experts manage the receipt and tracking of documents throughout the entire imaging process and prepare the document for optimum scanning to ensure quality.
Document imaging
We provide world-class document scanning technology and resources throughout your workflow.
Indexing
Our services provide accurate, complete access to information at the point of need.
Repository services
We offer efficient content and record storage and management at your location or a secure Xerox facility.
Document warehousing and disposal
We arrange for paper document storage until time for disposal.
Job order tracking
We assure quality through appropriate controls and guaranteed service-level agreements.
Business Applications
Xerox Imaging and Document Management Services help companies digitize documents and streamline processes to improve efficiency and reduce costs. We focus on several business applications:
Purchasing and financial payments
Streamline your organization's financial processes by automating the flow of documents. The result: better accessibility for review/approve functions and integration with existing Enterprise Resource Planning applications.
Legal contract and litigation support
Manage the origination, review, approval, and monitoring of your organization's third-party contracts and agreements, and litigation support from discovery through closure.
Application processing
Increase the speed and efficiency of high-volume, workflow-intensive document transactions and processes, such as student admissions, claims processing, and mortgage lending.
Safety and regulatory compliance (records retention)
Minimize your organization's risk by supporting a proactive and thorough response to regulatory and compliance requirements for validation and reporting.
Human Resources
Provide a secure environment for the storage and control of active and historical personnel records and supporting documentation.
A Proven Approach
Xerox offers a range of document scanning and content management solutions. We deliver everything you need to streamline your critical document-intensive business processes for greater control, faster access, and security.
Preparation
Receive, check-in, sort, and batch documents
Identify document type and flag for priority, exception, or special handling as required
Remove bindings, unroll, and smooth
Convert electronic files to common digital formats
Route for special handling
Quality Assurance (QA)
Document Imaging
Scan pages
Import files
100% Quality Assurance (QA) images
Tag for rescan
Conversion
Image Enhance and Cleanup
Auto-Deskew
Auto-Despeckle
Auto Blank Page Deletion
Auto Page Orientation
OCR (Optical Character Recognition)
File Conversion
Utilize Xerox compression technology (SILX)
100% Quality Assurance (QA)
Indexing
Manual Keystroke enabling easy keyword searches
Barcode, OMR/IMR
Database Extraction
Quality Assurance (QA)
Reassembly and Release
Images and Index Metadata delivered through media, FTP, data release, or stored in a secure hosted repository
Store or destroy per client specifications
Original hard copy document reassembly and return to customer
Security
Documents and work orders are tracked securely throughout the process (Xerox Production Imaging Manager)
Client Benefits
Document scanning and processing with Xerox Imaging and Document Management Services provide a number of significant benefits for your business:
Enhanced productivity
Streamline your work processes by capturing critical business information at the point of origin. Improving your ability to search and retrieve documents – while linking related information together – you can find critical information anytime you need it.
Reduced storage costs
Document scanning eliminates hard-copy document storage costs, from Human Resources' forms to invoices to retail signage.
Streamlined processes
Remove the bottlenecks associated with lost or missing information by safely storing and managing documents and automating the routing of information within your critical business processes.
Improved time to market
Once your organization scans documents, you can provide instant access to information from any desktop.
Accurate reporting
Digitized documents boost throughput for information-intense processes and improve the quality of documentation that draws content from multiple sources.
Commitment and accountability
Xerox's business and delivery capabilities provide you with access to leading-edge technologies – driving value to support your business requirements.
Measurable Success
How do we know document scanning with Xerox Imaging and Document Management Services can make a solid difference for your business? We've seen it work for many other companies. Take a look at a few examples of the measurable performance results we've delivered:
Manitoba Hydro, a large Canadian utility company, saved $2 million in labor annually, increased engineering and technical productivity and reduced safety risks to employees.
Dillard's, a leading retailer, saved $1.6 million by streamlining its company-wide work processes and printing needs.
Brewin Dolphin, a major U.K. Financial Services provider, ensured regulatory compliance and improved its client knowledge database.
Enterprise Rent-A-Car, the premier U.S. rental car agency, reduced operational costs by moving 1.7 million documents onto the company's intranet every month.
A healthcare company saved $2.3 million in the first year, with increasing returns projected.
A leading Internet bank achieved a 40 percent reduction in time to cash.
Xerox has sped up the searching and accessing of drawings that are mission-critical to our operation.
Enterprise Rent-A-Car, the premier rental car company in North America, worked with Xerox to create corporate and regional print centers, consolidate office equipment, and implement digital imaging and archiving services resulting in dramatic cost reductions and process efficiencies.
Implementing sound records management policies, procedures, and technologies will help you mitigate your biggest records-related risks, avoid potentially costly consequences, and generate an immediate return on your investment.
Xerox has sped up the searching and accessing of drawings that are mission-critical to our 
