How We Report
Our fourth annual Xerox Report on Global Citizenship addresses our principles, policies and practices in areas viewed under the broad definition of corporate social responsibility, including governance and ethics, customer privacy and satisfaction, employee diversity and development, environmental initiatives, corporate donations and volunteerism, and much more. This report includes global reporting metrics when available; some of our systems for collecting and reporting reliable social and environmental performance data do not always encompass all our operations. Unless otherwise indicated, the performance data reflects full-year 2008 results. The information in this report reflects the business activities of Xerox Corporation in the 160 countries where we operate. Fuji Xerox publishes its own citizenship report, which is available a www.fujixerox.co.jp/eng/sr.
Xerox relied on the Global Reporting Initiative Sustainability Guidelines (G3) to determine the content and performance metrics for key sections of this report. We self-declare this report to the GRI Application Level B. A table linking the content of this report to the GRI indicators follows. Information about GRI is available at www.globalreporting.org.
As part of our ongoing dialogue with stakeholders, we welcome your feedback. For additional information, questions or comments on this report please e-mail us at citizenship@xerox.com.
| GRI guidelines | Location within report | |
|---|---|---|
| Vision and strategy | ||
| 1.1 | Statement from the most senior decision-maker of the organization about the relevance of sustainability to the organization and its strategy. | Our Letter |
| 1.2 | Description of key impacts, risks, and opportunities. | |
| Organizational profile | ||
| 2.1 | Name of the organization. | Company Profile |
| 2.2 | Primary brands, products, and/or services. | |
| 2.3 | Operational structure of the organization, including main divisions, operating companies, subsidiaries, and joint ventures. | Company Profile |
| 2.4 | Location of organization’s headquarters. | Company Profile |
| 2.5 | Number of countries where the organization operates, and names of countries with either major operations or that are specifically relevant to the sustainability issues covered in the report. | Company Profile |
| 2.6 | Nature of ownership and legal form. | Company Profile |
| 2.7 | Markets served (including geographic breakdown, sectors served, and types of customers/beneficiaries). | Company Profile |
| 2.8 | Scale of the reporting organization. | Company Profile |
| 2.9 | Significant changes during the reporting period regarding size, structure, or ownership. | Company Profile |
| 2.10 | Awards received in the reporting period. | Company Profile |
| Report parameters | ||
| 3.1 | Reporting period (e.g., fiscal/calendar year) for information provided. | |
| 3.2 | Date of most recent previous report (if any). | About this Report |
| 3.3 | Reporting cycle (annual, biennial, etc.). | About this Report |
| 3.4 | Contact point for questions regarding the report or its contents. | About this Report |
| 3.5 | Process for defining report content. | Stakeholder Engagement |
| 3.6 | Boundary of the report (e.g., countries, divisions, subsidiaries, leased facilities, joint ventures, suppliers). | |
| 3.7 | State any specific limitations on the scope or boundary of the report. | |
| 3.8 | Basis for reporting on joint ventures, subsidiaries, leased facilities, outsourced operations, and other entities that can significantly affect comparability from period to period and/or between organizations. | |
| 3.9 | Data measurement techniques and the bases of calculations, including assumptions and techniques underlying estimations applied to the compilation of the Indicators and other information in the report. | Measurement techniques are noted where relevant in this report. |
| 3.10 | Explanation of the effect of any re-statements of information provided in earlier reports, and the reasons for such re-statement (e.g., mergers/acquisitions, change of base years/periods, nature of business, measurement methods). | Not applicable |
| 3.11 | Significant changes from previous reporting periods in the scope, boundary, or measurement methods applied in the report. |
Not applicable |
| 3.12 | Table identifying the location of the Standard Disclosures in the report. | GRI Index |
| 3.13 | Policy and current practice with regard to seeking external assurance for the report. If not included in the assurance report accompanying the sustainability report, explain the scope and basis of any external assurance provided. Also explain the relationship between the reporting organization and the assurance provider(s). |
Xerox did not use external assurance for this report. However, we do have internal processes in place to ensure the correctness of this report. |
| Governance | ||
| 4.1 | Governance structure of the organization, including committees under the highest governance body responsible for specific tasks, such as setting strategy or organizational oversight. | Board Governance |
| 4.2 | Indicate whether the Chair of the highest governance body is also an executive officer (and, if so, their function within the organization’s management and the reasons for this arrangement). | Board Governance |
| 4.3 | For organizations that have a unitary board structure, state the number of members of the highest governance body that are independent and/or non-executive members. | Board Governance |
| 4.4 | Mechanisms for shareholders and employees to provide recommendations or direction to the highest governance body. | |
| 4.5 | Linkage between compensation for members of the highest governance body, senior managers, and executives (including departure arrangements), and the organization’s performance (including social and environmental performance). | Board Governance |
| 4.6 | Processes in place for the highest governance body to ensure conflicts of interest are avoided. | Code of Conduct |
| 4.7 | Process for determining the qualifications and expertise of the members of the highest governance body for guiding the organization’s strategy on economic, environmental, and social topics. | Board Governance |
| 4.8 | Internally developed statements of mission or values, codes of conduct, and principles relevant to economic, environmental, and social performance and the status of their implementation. | |
| 4.9 | Procedures of the highest governance body for overseeing the organization’s identification and management of economic, environmental, and social performance, including relevant risks and opportunities, and adherence or compliance with internationally agreed standards, codes of conduct, and principles. | |
| 4.10 | Processes for evaluating the highest governance body's own performance, particularly with respect to economic, environmental, and social performance. | Corporate Governance Guidelines – self evaluation by the Board. |
| 4.11 | Explanation of whether and how the precautionary approach or principle is addressed by the organization. | |
| 4.12 | Externally developed economic, environmental, and social charters, principles, or other initiatives to which the organization subscribes or endorses. |
Supplier Relations/EICC Membership Member of U.S. Climate Action Partnership |
| 4.13 | Memberships in associations (such as industry associations) and/or national/international advocacy organizations. | |
| 4.14 | List of stakeholder groups engaged by the organization. |
Supplier Relations/EICC Membership
Environmental, Health and Safety Governance |
| 4.15 | Basis for identification and selection of stakeholders with whom to engage. | Stakeholder Engagement |
| 4.16 | Approaches to stakeholder engagement, including frequency of engagement by type and by stakeholder group. | |
| 4.17 | Key topics and concerns that have been raised through stakeholder engagement, and how the organization has responded to those key topics and concerns, including through its reporting. | |
| Performance: Economic | ||
| Management approach disclosures | Our Letter | |
| EC1 | Direct economic value generated and distributed, including revenues, operating costs, employee compensation, donations and other community investments, retained earnings, and payments to capital providers and governments. | |
| EC2 | Financial implications and other risks and opportunities for the organization’s activities due to climate change. |
Xerox has responded to the Carbon Disclosure Project. Greenhouse gas emissions questionnaire. Reducing our Company-wide Carbon Footprint |
| EC3 | Coverage of the organization’s defined benefit plan obligations. | 2008 Xerox Annual Report |
| EC6 | Policy, practices, and proportion of spending on locally-based suppliers at significant locations of operation. | |
| EC8 | Development and impact of infrastructure investments and services provided primarily for public benefit through commercial, in-kind, or pro bono engagement. | The Xerox Foundation |
| EC9 | Understanding and describing significant indirect economic impacts, including the extent of impacts. | The Xerox Foundation |
| Performance: Environmental | ||
| Management approach disclosures | Environmental, Health and Safety Governance | |
| EN1 | Materials used by weight or volume. | |
| EN2 | Percentage of materials used that are recycled input materials. |
Reducing Our Company-wide Carbon Footprint |
| EN3 | Direct energy consumption by primary energy source. | Reducing Our Company-wide Carbon Footprint |
| EN4 | Indirect energy consumption by primary source. | Reducing Our Company-wide Carbon Footprint |
| EN5 | Energy saved due to conservation and efficiency improvements. | |
| EN6 | Initiatives to provide energy-efficient or renewable energy based products and services, and reductions in energy requirements as a result of these initiatives. | |
| EN7 | Initiatives to reduce indirect energy consumption and reductions achieved. | Reducing Our Company-wide Carbon Footprint |
| EN8 | Total water withdrawal by source. | Environmental Performance in Xerox Facilities |
| EN12 | Description of significant impacts of activities, products, and services on biodiversity in protected areas and areas of high biodiversity value outside protected areas. | Preserving Biodiversity and Forests: Xerox and Paper |
| EN16 | Total direct and indirect greenhouse gas emissions by weight. | Reducing Our Company-wide Carbon Footprint |
| EN17 | Other relevant indirect greenhouse gas emissions by weight. | Reducing Our Company-wide Carbon Footprint |
| EN18 | Initiatives to reduce greenhouse gas emissions and reductions achieved. | |
| EN19 | Emissions of ozone-depleting substances by weight. | Environmental Performance in Xerox Facilities |
| EN20 | NOx, SOx, and other significant air emissions by type and weight. | |
| EN22 | Total weight of waste by type and disposal method. (Core) | |
| EN23 | Total number and volume of significant spills. | Environmental Remediation |
| EN24 | Weight of transported, imported, exported, or treated waste deemed hazardous under the terms of the Basel Convention Annex I, II, III, and VIII, and percentage of transported waste shipped internationally. | Environmental Performance in Xerox Facilities |
| EN26 | Initiatives to mitigate environmental impacts of products and services, and extent of impact mitigation. |
Reducing Our Company-wide Carbon Footprint Preserving Biodiversity and Forests: Xerox and Paper |
| EN27 | Percentage of products sold and their packaging materials that are reclaimed by category. | Waste Prevention and Management |
| EN28 | Monetary value of significant fines and total number of non-monetary sanctions for non-compliance with environmental laws and regulations. | Environmental Remediation |
| EN29 | Significant environmental impacts of transporting products and other goods and materials used for the organization’s operations, and transporting members of the workforce. | Waste Prevention and Management |
| Performance: Labor practices and decent work | ||
| Management approach disclosures | ||
| LA1 | Total workforce by employment type, employment contract, and region. | Workplace Overview |
| LA2 | Total number and rate of employee turnover by age group, gender, and region. | |
| LA4 | Percentage of employees covered by collective bargaining agreements. | Employee and Labor Relations |
| LA7 | Rates of injury, occupational diseases, lost days, and absenteeism, and number of work-related fatalities by region. | |
| LA8 | Education, training, counseling, prevention, and risk-control programs in place to assist workforce members, their families, or community members regarding serious diseases. | |
| LA9 | Health and safety topics covered in formal agreements with trade unions. |
Not reported |
| LA11 | Programs for skills management and lifelong learning that support the continued employability of employees and assist them in managing career endings. | Training, Development and Leadership |
| LA13 | Composition of governance bodies and breakdown of employees per category according to gender, age group, minority group membership, and other indicators of diversity. | |
| Performance: Human Rights | ||
| Management approach disclosures | Human Rights Policy Letter | |
| HR1 | Percentage and total number of significant investment agreements that include human rights clauses or that have undergone human rights screening. | |
| HR2 | Percentage of significant suppliers and contractors that have undergone screening on human rights and actions taken. | Supplier Relations/EICC Membership |
| HR4 | Total number of incidents of discrimination and actions taken. | Ethics |
| HR5 | Operations identified in which the right to exercise freedom of association and collective bargaining may be at significant risk, and actions taken to support these rights. | EICC Membership |
| HR6 | Operations identified as having significant risk for incidents of child labor, and measures taken to contribute to the elimination of child labor. | EICC Membership |
| HR7 | Operations identified as having significant risk for incidents of forced or compulsory labor, and measures to contribute to the elimination of forced or compulsory labor. | EICC Membership |
| Performance: Society | ||
| Management approach disclosures | ||
| SO1 | Nature, scope, and effectiveness of any programs and practices that assess and manage the impacts of operations on communities, including entering, operating, and exiting. | The Xerox Foundation |
| SO2 | Percentage and total number of business units analyzed for risks related to corruption. | Ethics |
| SO3 | Percentage of employees trained in organization's anti-corruption policies and procedures. | |
| SO4 | Actions taken in response to incidents of corruption. | |
| SO5 | Public policy positions and participation in public policy development and lobbying. | |
| SO6 | Total value of financial and in-kind contributions to political parties, politicians, and related institutions by country. | |
| SO7 | Total number of legal actions for anti-competitive behavior, anti-trust, and monopoly practices and their outcomes. | 2008 Annual Report, Notes to the Consolidated Financial Statements |
| SO8 | Monetary value of significant fines and total number of non-monetary sanctions for non-compliance with laws and regulations. | |
| Performance: Product responsibility | ||
| Management approach disclosures | Environmental Goals and Priorities | |
| PR1 | Life cycle stages in which health and safety impacts of products and services are assessed for improvement, and percentage of significant products and services categories subject to such procedures. | |
| PR3 | Type of product and service information required by procedures and percentage of significant products and services subject to such information requirements. | Product Safety and Access |
| PR5 | Practices related to customer satisfaction, including results of surveys measuring customer satisfaction. | |
| PR8 | Total number of substantiated complaints regarding breaches of customer privacy and losses of customer data. | Customers’ Privacy Rights |